FAQ: Certification of Residential Child and Youth Care Practitioners

  • How do I know if I need to become certified as a Residential Child and Youth Care Practitioner?

  • Individuals who are assigned to perform the direct care responsibilities related to activities of daily living, self-help, and socialization skills in a residential child care program licensed by the Department of Health and Human Resources, Department of Juvenile Services or the Department of Health and Mental Hygiene are required to become certified.

  • What are the requirements to become certified as a Residential Child and Youth Care Practitioner?

  • To qualify for a certificate as a Residential Child and Youth Care Practitioner, an individual shall meet the following requirements.  The individual shall submit to the State Board for the Certification of Residential Child Care Program Professionals:

    • A notarized Application for Certification provided by the Board;
    • The $50.00 application fee set forth in COMAR 10.57.07;
    • Be either 21 years old with a minimum high school diploma or equivalent or at least 18 years old with an associate’s or bachelor’s degree from an accredited college or university; and
    • Evidence the applicant:
      1. Has completed a State and National criminal history records check
      2. Has completed a Consent for Release of Information/Child Protective Services Background Clearance
      3. Has completed a minimum of 10 hours of “On Site Program Orientation”
      4. Has successfully completed a Board Approved RCYCP Training program (if applicable)
      5. Has passed the RCYCP Standards Examination (if applicable)

  • What does it mean to submit evidence of State and National Criminal History Records Check or Child Protective Services Background Clearance?

  • All applicants must go to a LiveScan Fingerprints Provider to have an official criminal history records check completed.  Applicants must use the authorization code provided by the Board so that the Board receives the report directly from the Criminal Justice Information System (CJIS) and Central Repository of the Department of Public Safety and Correctional Services.  The Board will only accept reports from CJIS, not from the applicant.

    All applicants must submit a Child Protective Services background clearance by completing the Consent for Release of Information/Background Clearance Request form and submitting it to the Local DHR/Social Services office in the jurisdiction where you reside.  Applicants must also request this clearance from each state he/she has resided in the past 10 years.

  • How do I prepare for the Standards Exam?

  • A study guide will be available in early Winter of 2015.  There is no cost to receive the study guide.  It will be available on the State Board website.

  • When can I begin the process of certification?

  • The certification process will begin in the Summer of 2014 for all individuals who will be “grandfathered”.  The certification process for all other individuals will begin in early 2015. Certification information will be available on the State Board website.

 

Grandfathered”

  • What does it mean to be “grandfathered” as a certified Residential Child and Youth Care Practitioner?

  • It means that you have worked as a Residential Child and Youth Care Practitioner in the State of Maryland for at least two consecutive years.  You will not be required to participate in a training program or take the Standards Examination to receive your certification.

  • If I am grandfathered, how do I obtain certification as a Residential Child and Youth Care Practitioner?

  • In order to obtain a certificate as a Residential Child and Youth Care Practitioner, the individual shall Submit to the Board:

    • A notarized Application for Certification provided by the Board;
    • The $50.00 application fee set forth in COMAR 10.57.07; and
    • Evidence the applicant:
      1. Has completed a State and National criminal history records check
      2. Has completed a Consent for Release of Information/Child Protective Services Background Clearance
      3. Has worked as a Residential Child and Youth Care Practitioner in the State of Maryland for at least two consecutive years before October 1, 2013. (Employment Verification form)

      Initial Certification for Individuals Who Take A Board Approved RCYCP Training Program
      And/or Standards Examination

  • Who is required to participate in a Board Approved RCYCP Training Program in order to obtain certification as a Residential Child and Youth Care Practitioner?

  • An individual that is employed in the State of Maryland as a Residential Child and Youth Care Practitioner as of October 1, 2015 and has not worked in this role for at least two consecutive years and does not have an Associate’s or Bachelor’s degree from an accredited college or university is required to participate in a Board Approved RCYCP Training Program.

  • What qualifies as a Board Approved RCYCP Training Program?

  • The following qualify as Board Approved RCYCP Training Program:

    1. A Private Provider who has submitted an application to the State Board and received approval.
    2. The State of Maryland Online RCYCP Training Program
    3. The Community College of Baltimore (Catonsville) Child and Youth Care Practitioner

Certification Program”

  • If I accept a position as a Residential Child and Youth Care Practitioner and do not have an Associate’s or Bachelor’s degree from an accredited college or university, what should I do?

  • Effective October 1, 2015, all employees have 180 days from date of hire to become certified as a
    Residential Child and Youth Care Practitioner.  New hires without a college degree shall determine
    with their employer if they will take a Private Provider training or the Online RCYCP Training Program.

  • If the decision is made that I will take a Private Provider Training, what steps should I take to obtain certification?

  • The individual should submit the following to the State Board:

    • A notarized application on the form provided by the Board;
    • The $50.00 application fee set forth in COMAR 10.57.7; and
    • Evidence the applicant:
      1. Has completed a State and National criminal history records check.
      2. Has completed a Consent for Release of Information Child Protective Services Clearance
      3. Has completed a State-approved Private Provider RCYCP Training Program
      4. Has completed a minimum 10 hours of On Site Program Orientation

    Upon receipt of complete information, the individual will be approved by the State to take the Standards Examination and will be provided with further instructions on test dates and locations.

  • If the decision is made that I will take the Online RCYCP Training program, what steps should I take to obtain certification?

  • The individual shall submit the following to the State Board:

    • A notarized application on the form provided by the Board;
    • The $50.00 application fee set forth in COMAR 10.57.07; and
    • Evidence the applicant:
      1. Has completed a State and National criminal history records check
      2. Has completed a Child Protective Services Clearance
      3. Has completed a minimum of 10 hours On Site Program Orientation

    The individual can begin the Online RCYCP Training Program at any point once it becomes available on the Institute for Innovations and Implementation website.  Upon completion of the training program, the individual should forward the Certificate of Completion to the Board.  Upon receipt of complete information, the individual will be approved by the State Board to take the Standards Examination and will be provided with further instructions on test dates and locations.

  • If my agency offers a State Approved RCYCP Training Program, when can I begin the training?

  • Once you are hired, you can begin to take the training that your agency offers.

  • If I accept a position as a Residential Child and Youth Care Practitioner and have an Associate’s or Bachelor’s degree from an accredited college or university, what should I do to obtain my
    certification?

  • If you have an Associate’s or Bachelor’s degree you are not required to participate in a training program.  Individuals shall submit the following to the State Board:

    • A notarized application on the form provided by the Board;
    • The $50.00 application fee set forth in COMAR 10.57.07; and
    • Evidence the applicant:
      1. Has completed a State and National criminal history records check
      2. Has completed a Child Protective Services Clearance
      3. Has completed a minimum of 10 hours On Site Program Orientation

    Upon receipt of complete information, the individual will be approved by the State Board to take the Standards Examination.  Further instructions on test dates and locations will be provided upon approval of application.

  • How much does it cost to take the Online RCYCP Training and Standards Examination?

  • There is no cost to you to take the Online training and exam.  There is only a cost to apply for certification and re-certification.

  • Do I have to complete my RCYCP training online?

  • No, your training may be completed by a Private Provider who has a Board approved RCYCP training program.

     

    Application Process and Standards Examination

  • How long does it take to process my application for certification?

  • Once all required documents are received, the application shall be processed.

  • How do I prepare for the Standards Exam?

  • A study guide will be available in early Winter of 2015.  There is no cost to receive the study guide.  It will be available on the State Board website.

  • Is there a cost for the study guide?

  • No, there is no cost for the study guide.

  • Can I work unsupervised with children without certification?

  • No (Article§20-301-(b) (i) (ii) Health Occupations).

  • What is the passing score on the Standards Exam?

  • The passing score must be 75%.

  • How many times can I take the Standards Exam?

  • The Standards Exam will be offered monthly. The individual may take the exam as often as necessary; however, must pass the exam within 180 days of hire.

  • After passing the exam, how long will it take to become certified?

  • The State Board will mail certificates within 30 days after receipt of a passing score.

  • What happens if my application is not completed within 180 days of hire?

  • Your application will be administratively closed. If your application is closed you will have to reapply by sending in a new application and fee.

  • How does my certification impact COMAR requirements?

  • Your certification does not impact COMAR requirements. You are still required to complete 20 hours of continuing education units. (COMAR 10.57.03.10)

  • If I become certified as a Residential Child and Youth Care Practitioner and leave my agency will I be required to take the Online training program and standards examination again?

  • The certificate issued by the State Board is valid for two years.

  • If I work part-time or only during the summer months, am I required to become certified?

  • Yes, you will be unable to work unsupervised with children until you receive your certification.

 

“FEES”

  • What is the cost for the Initial Certification?

  • The cost for initial certification is $50.00

  • What happens if I misplace my hard copy certificate?

  • The certified practitioner shall request a duplicate certificate and pay a cost of $35.00 to the State Board.

     

    Private Provider Training Questions

  • My agency plans to design a Private Provider RCYCP Training Curriculum.  How many hours and what content should be included in the RCYCP training curriculum?

  • The training program shall consist of 20 contact hours.  A guide will be available on the State Board website with content requirements.

  • How will the Private Provider’s application for Approval as a Private Provider Trainer be processed?

  • The State Board Subcommittee will review applications and make recommendations to the Board for approval.  Applications that meet all required core competencies will be approved.

  • When should providers mail their applications to the State Board?

  • Applications should be received 30 days prior to the schedule review date.  Review dates will be posted on the State Board’s website.

  • If the provider training does not meet the qualifications for approval, what can the provider do?

  • The provider will be informed of the deficiencies that need to be addressed.  The provider may request to attend a meeting with the Subcommittee for clarification.

     


    RCYCP Certification Renewal Questions

  • When do I renew my certificate?

  • A certified Residential Child and Youth Care Practitioner (“CRCYCP”) must renew their certificate every 2 years.  (COMAR 10.57.03.09)

  • What do I need to renew my certification?

  • In order to qualify for renewal.  CRCCYPs must return the following documentation to State Board:

    • Completed renewal application
    • The renewal fee of $50.00 (COMAR 10.57.03.03)
    • Evidence of completion of 20 continuing education units (certificates of attendance or completion must state the sponsoring organization, your name, and the total number of CEU’s earned for the continuing education activity) and Complete a Consent for Release of Information/ Child Protective Services Clearance

  • When will I receive my renewal notice?

  • At least 3 months prior to the expiration of your certificate, the State Board will send you a renewal notice by email or by first class mail to your address of record.

  • When can I renew my certificate?

  • You may renew your certificate upon receipt of your renewal package.

  • What are the Continuing Education Unit requirements for renewal?

  • RCYCPs are required to complete 20 CEUs within the 2-year period prior to their renewal date of their certification.  Continuing Education is meant to be training obtained above the minimum annual training requirements in COMAR 14.31.06 (F). Continuing Education may include academic coursework, workshops, seminars, etc.  The State Board will accept a maximum of 5 CEU credits per renewal cycle in the content area of behavioral intervention trainings listed on the Governor’s Office for Children website.

    Information regarding the approval of continuing education courses can be found on the Board’s website at www.dhmh.maryland.gov/crccp

  • What happens if I have not obtained the required Continuing Education Units for renewal?

  • The Board may not consider an application completed until it has received all required materials. COMAR 10.57.03.01 (C).  If you do not have the required Continuing Education Unit hours you should contact the State Board immediately.

  • Will there be an audit of the Continuing Education Unit requirements?

  • Yes, the State Board conducts a random audit to assure compliance with continuing education requirements for renewal.  RCYCPs must provide documentation validating attendance at each program listed.  Examples of documentation may include: certificates of completion, letters of attendance, transcripts for academic courses, reprints of publications or papers, copies of presentations, etc.



    Reinstatement Questions

  • What are the requirements for reinstatement if I fail to renew my certification?

  • The Board shall reinstate the certificate of a Residential Child and Youth Care Practitioner who has failed to renew the certificate for any reason, if the individual:

    • Has not had the certificate revoked or suspended for any reason, if the individual:
    • Applies to the Board for reinstatement of the certificate within 5 years after the certificate expires.  (COMAR 10.56.7.03.10)
    • Meets the renewal requirements of §20-310;
    • Pays to the Board the reinstatement fee set by the Board; and,
    • Submits to the Board evidence of:
    • Completion of 20 continuing education units within the last 2 years;
    • Completed State and National criminal history background check; and,
    • Completed Child Protective Services Clearance.
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