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    Google Translate Disclaimer

    The Maryland Department of Information Technology (“DoIT”) offers translations of the content through Google Translate. Because Google Translate is an external website, DoIT does not control the quality or accuracy of translated content. All DoIT content is filtered through Google Translate which may result in unexpected and unpredictable degradation of portions of text, images and the general appearance on translated pages. Google Translate may maintain unique privacy and use policies. These policies are not controlled by DoIT and are not associated with DoIT’s privacy and use policies. After selecting a translation option, users will be notified that they are leaving DoIT’s website. Users should consult the original English content on DoIT’s website if there are any questions about the translated content.

    DoIT uses Google Translate to provide language translations of its content. Google Translate is a free, automated service that relies on data and technology to provide its translations. The Google Translate feature is provided for informational purposes only. Translations cannot be guaranteed as exact or without the inclusion of incorrect or inappropriate language. Google Translate is a third-party service and site users will be leaving DoIT to utilize translated content. As such, DoIT does not guarantee and does not accept responsibility for, the accuracy, reliability, or performance of this service nor the limitations provided by this service, such as the inability to translate specific files like PDFs and graphics (e.g. .jpgs, .gifs, etc.).

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    Maryland Department of Health
    Office of Internal Controls, Audit Compliance & Information Security

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    Records Retention Schedules

    ​​A Records Inventory and Retention Schedule (also known as DGS Form 550-1, Records Retention Schedule, or schedule) is an official document listing and describing the records series of a program or office. It provides authorization to destroy records that are not essential to operations at a specific time period. In the case of archival materials, the schedule assists in identifying records of permanent value or deserving permanent retention. The preferred organizational level to prepare MDH schedules is Program or Administration, Board, or Executive Office. The MDH Facilities and the Local Health Departments will have General Schedules prepared for their records, but individual locations may require supplemental schedules for unique records series.


    Creating Records Retention Schedules

    Some MDH Agencies may not have a records retention schedule specific to their Agency; however, all MDH Agencies can use Schedule 2913. Before attempting to create a schedule for your Agency, review the MDH Records Retention Schedules list to ensure that one does not already exist. 


    Click here to review the Maryland State Archives’ detailed guidance on how to create a retention schedule. All desired schedule creations, updates, and changes must be discussed with the MDH Records Management Office and approved by the Maryland State Records Center and Maryland State Archives before taking effect.

    Updating Records Retention Schedules

    Some records retention schedules may allow for digitizing paper records while others do not. Agencies must have scanning language in their records schedule before scanning can begin. Schedules that do not have scanning language should be amended via the steps listed below:

    1. Complete a “Records Inventory and Retention Schedule Cover Sheet” as outlined by the “Records Inventory and Retention Schedule Instruction Sheet”
    2. Under the coversheet, add the following language to a blank Word document:
       “If scanning, scan to Maryland State Archives standards and destroy originals. Scanned images must be kept in accordance with the same retention periods assigned to the paper version of the record. A certificate of records disposal request must be submitted to the MDH Records Management Office for review and approval prior to the disposal of any record materials identified in this records schedule. This includes paper records that are scanned immediately upon receipt, paper records that have reached maturity and electronic records that have reached maturity. After disposal, a disposal certificate will be filed with the Maryland State Archives by the MDH Records Office.
    3. Email the cover sheet, addendum and current schedule to the MDH Records Management Office for review at mdh.recordsoffice@maryland.gov​. The Records Management Office will share the amended schedule with the Maryland State Records Center and the Maryland State Archives for review and approval.
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    Contact Us 

    Maryland Department of Health Records Management Program 
    201 W. Preston Street Baltimore, MD 21201 
    410-767-5314 office 
    410-333-7194 fax mdh.recordsoffice@maryland.gov​
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