​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​​CCS &​ Providers >​​ Rates ​>​ Rate Review Advisory Group​ > GL Data Collection Tool​

Community Provider Service Delivery Model Providers​

The Developmental Disabilities Administration (DDA) requires all DDA providers to collect and submit general ledger (GL) cost data to inform rates for traditional DDA Medicaid services. The purpose of the template is to support providers in submitting data consistently across the system on an annual basis. The FY 2026 GL Template is housed within the web based GL portal which will be accessible via the link below upon launch of the system  on July 1, 2026. Updates to the FY 2026 template include new cost items and service tabs, enhanced template navigation options, as well as an integrated summary review table and attestation process

All providers are required to submit a GL Data Collection Template with FY 2026 data by October 30, 2026. 

All templates must be completed and submitted within the GL Portal located here

Archive​​

Fiscal Year 2025 General Ledger (GL) Data Collection Template Resources

• ​FY2025 Template
• FY2025 Template Instructions​
• FY 25 FAQ​
  
• FY 25 Example Template
• FY 25 GL Template Completion Tutorial​
  
• FY 25 GL Template Security Certificate Tutorial
  
• GL Template Conversion Tutorial
  

​Targeted Case Management Providers

The Developmental Disabilities Administration (DDA) requires all DDA Targeted Case Management (TCM) providers to collect and submit general ledger cost data to inform rates for DDA services. The FY 2026 GL data collection is required for all DDA TCM providers who delivered and were reimbursed for TCM services from July 1, 2025, to June 30, 2026. The purpose of the GL Template is to support providers in submitting standardized, high-quality data across the system on an annual basis. As needed, the template will be updated to ensure consistency with billing systems used, as well as DDA policies.

TCM providers are required to submit a GL Data Collection Template with FY 2026 data by December 31, 2026. All templates must be submitted via the dedicated Qualtrics submission link below, templates cannot be accepted via email.

Qualtrics Submission Link

If you have any questions regarding the data collection process or the attached materials, please contact the Hilltop team at [email protected].

Fiscal Year 2026 Targeted Case Management General Ledger (GL) Data Collection Template Resources

• FY26 TCM GL Template
• FY26 TCM GL Instructions
• FY26 TCM GL Crosswalk of Cost Items
• FY26 TCM GL Frequently Asked Questions
• FY26 TCM GL Cost Category Guidance
• FY26 TCM GL Attestation​​