Responsibilities of the
MDH Office of Contract Management and Procurement (OCMP)
Jim Beauchamp, Director
Pursuant to MDH Procurement Policy, Small Procurements, namely, those costing less than $50,000, are processed at the program level without involvement of the MDH Office of Contract Management and Procurement (OCMP), except as OCMP provides Small Procurement training and is available as a resource to provide guidance in response to particular Small Procurement questions that may arise. By contrast, OCMP is directly responsible for handling all MDH procurements costing more than $50,000. At any given time, as a product of OCMP efforts, there are hundreds of MDH contracts in effect accounting for the expenditure of billions of taxpayer dollars. Large procurements are initiated by sending required documentation to firstname.lastname@example.org. This includes a fund cert evidencing the availability of funding to pay for a procurement, as well as the first draft of the proper procurement instrument, usually a Request for Proposals (RFP) or Invitation for Bids (IFB), on the form prescribed. An OCMP contract number is assigned to each procurement as well as an individual Contract Officer, who leads the Contract Fulfillment Team (CFT), which will include a Procurement Coordinator to serve as liaison between OCMP and the MDH program requesting a procurement. OCMP provides guidance, directive and support to MDH programs from the point of initiating a solicitation through Board of Public Works (BPW) approval. OCMP is also intricately involved in the development of procurement policy, management of contract compliance issues, implementation of the socio-economic goals of procurement like MBE, generation of reports to MDH leadership and other State agencies, and importantly, Inter-Agency Agreements, which are technically not considered procurements and therefore not subjected to the requirements of Division II of the State Finance and Procurement Article of the Maryland Annotated Code and Title 21 of the Code of Maryland Regulations (COMAR).