How to Apply for DDA Services

  1. Download the application. Save it onto your computer so you do not lose information while you are filling it out. You may also print it out and fill it in (hand written) if you prefer. If you need a copy mailed to you, call the DDA office for the Region (Central, Western, Southern, or Eastern) where you live and request a copy of the application.
  2. Be sure to include all the information you feel DDA needs to know in order to serve you (or the person you are applying for) appropriately. Include copies of any important forms or evaluations, and include any others which you feel may be helpful. As available and appropriate include a current psychological evaluation, medical evaluations including physical or occupational therapy, speech, Individualized Education Plan, Vocational Evaluation, and other important evaluations and assessments.
  3. Do not send your only copy of the evaluations and applications. Keep at least one copy of the complete packet.
  4. When completing the application, explain your challenges and skills, or those of the person you are completing the application for. Be sure that you explain the reasons you need services.
  5. Services you can ask for include Residential, Employment/Day, and Individual and Family Supports (F/ISS). You may apply for one or more of these services. For definitions of each service, click here.
  6. If you have any questions as you complete the application, please call your Regional DDA office.
  7. Send your application to the DDA Regional Office noted on the last page of the application. You will get a letter from the DDA confirming the application was received. The letter also contains a preliminary decision regarding your eligibility.
  8. The Administration will assign someone to conduct a face to face interview with you and ask questions about your application. This person may be an employee of the Developmental Disabilities Administration or a Resource Coordinator.
  9. If you wish, you may invite family, advocates, or friends to attend the face to face interview with you.
  10. During your face to face interview, let the interviewer know your needs and challenges. Bring copies of any new relevant paperwork, and discuss any new information that may affect your application.
  11. The interviewer will make a recommendation to DDA about your application. The representative will recommend (a) whether or not you are eligible for DDA services, (b) the DDA priority category for which you are eligible.
  12. The DDA reviews the recommendations and application. A decision is made about the eligibility for services. This decision is forwarded to you or your representative in a letter with a copy to the interviewer.
  13. If the decision about your application for eligibility is not what you wanted or expected, you may file an appeal. The interviewer can answer questions about the appeal process and provide assistance with completing the appeal forms.
  14. If the decision is that you (or the person you are applying for) are eligible for DDA services, you may be placed on a waiting list for services. In the meantime, you should meet with your Resource Coordinator and develop a plan of support. Support plans, which may also be called Individual Plans, Person Centered Plans, or Essential Lifestyle Plans, give a general picture of the services you need and should identify your lifestyle choices, preferences, and needs.
  15. When your Resource Coordinator confirms that DDA has indicated that funds are available to provide the service(s) that you requested, you should begin your search for a DDA-licensed agency or agencies to provide the services. Ask for information from those agencies, and plan visits with those you like. Give agencies copies of your Support Plan and ask them what services they can give you that are in your plan. Don’t be afraid to ask questions. This is a very important decision. You may want to speak with people served by the agency, or with their families, about the services they get.
  16. Once you have picked an agency in one or more areas of service, you may be asked to complete an agency application for services. The agency will then submit a formal proposal to you, your Resource Coordinator and/or the Regional Office. The proposal includes the services and the costs to provide them. If you and your Resource Coordinator like the proposal, then your Resource Coordinator will work with DDA to get funding for the proposal. In some situations, you may be asked to select another agency. If you don’t like the plan or the agency you picked can’t serve you, you can pick another agency.
  17. A complete application for Medicaid is required by regulation in order to receive DDA funding. Your resource coordinator can provide more information about requirement.
  18. DDA wants this process to work well for you. Please ask for your resource coordinator for assistance and raise questions along the way.

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