Personal leave is available the first full pay period
of the calendar year.
Yes, provided they have earned the leave prior to
taking the leave. Leave accruals and usage is one pay in arrears,
as long as the employee worked or was on paid leave the previous pay period they
would have leave available.
This could be for a number of
reasons:· Split pay period
covering two calendar years.·
The employee was on leave without pay in the previous pay
period.· A timesheet was not
submitted for the previous pay period.
Under the paperless timekeeping system you may go under
my history, type in the employees EIN # and it will bring up all time sheets
submitted, approved and audited. If the employee worked the entire
previous pay period without using leave you can add the bi-weekly accrual rate
to what is appearing on the current timesheet. If they used leave
in the previous pay period you will need to deduct any time taken and then add
in the accruals to determine how much leave is available.
At the top of the employee’s timesheet it lists the
biweekly leave accrual (normal and actual). For employees who work
or are on paid leave the 2 categories remain the same, for an employee who takes
leave without pay the actual will be less than the normal. Prior
to approving leave to determine if an employee has the time they are requesting
you would go to the previous timesheet see how many hours they worked or were on
paid leave and compute the earnings accordingly.
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