Funeral Homes - FAQ 
 
How do I sign up to use MD-EDRS?
(1) The supervising mortician of your funeral establishment will decide who is to be an authorized user. Each authorized user must complete, sign, and submit an EDRS User Agreement to the Vital Statistics Administration.
(2) The Vital Statistics Administration will provide you with a username and password when your funeral establishment is set to begin using MD-EDRS. You may then use the system to prepare records for deaths that occur on or after January 1, 2015. 
 
What will I need to access MD-EDRS?
You will need a computer with internet connectivity. Users who need to print working copies of certificates and/or burial transit permits will also need a printer. You will need a scanner if you are going to be submitting records started on paper copy certificates by Medical Certifiers. More information about what is needed can be found in the Configuration Guide available on this website.
 
When can I access MD-EDRS once the system goes live?
Once you are given access to MD-EDRS, the system will be available 24 hours a day, 7 days a week.
 
How will I be trained on the use of MD-EDRS?
Detailed instruction guides for completing and submitting records are available on this website and contain the information needed to complete and file a death record. 
In addition, there are help screens built into MD-EDRS to assist users in completing each item on the certificate. Although not mandatory, there will be opportunities for in-person training at the Division of Vital Records, as well as online training. More information on training will be available in early January.
 
Do I have to use MD-EDRS to prepare a death record?
If a death record was started in MD-EDRS by the Medical Certifier, the Funeral Director must complete it in MD-EDRS.
If the Medical Certifier started the certificate on the triplicate paper copy of the death certificate, then the Funeral Director may complete the certificate either (1) on the paper copy; or (2) through MD-EDRS. Work flow options are shown below: 
               EDRS_workflow2.jpg 
Once given access to MD-EDRS, we encourage Funeral Directors to use MD-EDRS to enter the entire record (including the Medical Certifier information) when the Medical Certifier begins the record on a paper copy certificate.  This will allow you to file the record electronically rather than in person, and will also allow you to print a Burial Transit Permit in your office. Once the system is fully implemented, all Funeral Directors and Medical Certifiers will be required to use EDRS.If a death record was started in MD-EDRS by the Medical Certifier, the Funeral Director must complete it in MD-EDRS.
 
If the Medical Certifier starts a death record in MD-EDRS, how do I complete the record in MD-EDRS?
If the Medical Certifier starts the record in MD-EDRS, the Funeral Director must complete the record in MD-EDRS. Instructions for completing the record are available here: Instructions for Completing a Death Record Started by a Medical Certifier.   
 
If the Medical Certifier starts a death record on a triplicate paper copy certificate, how do I complete the record?
You have two options:
(1) Complete the paper copy record and file it at the Division of Vital Records or at a local health department, just as you do now;
        or preferably
(2) Start an electronic record in MD-EDRS and enter both the funeral home information and the medical information that is provided on the paper copy certificate by the Medical Certifier. If you select this option, you will need to attach a scanned copy of the certificate started by the Medical Certifier to the electronic record.  Instructions for completing the record are available here:  
  
If the Medical Certifier starts a death record on paper, how do I benefit from creating an electronic record in MD-EDRS and entering all the information required to complete the record, including the Medical Certifier Information? 
Completing the entire record in MD-EDRS will allow you to:
(1) Print the Burial Transit Permit from your office; 
(2) Submit the death record online, rather than filing the record in person at the Division of Vital Records or at a local department; and
(3) Obtain certified copies of death certificates more quickly.
             
Will I be able to print Burial Transit Permits from my office?
Yes. If a death certificate is completed online in MD-EDRS and contains both the funeral home and Medical Certifier information, the Funeral Director can print a copy of the Burial Transit Permit from his or her office. 
 
What should I do if I discover that I made a mistake when entering information into MD-EDRS?
(1) If the Funeral Director has not yet signed the record, then simply change the record.
(2) If the Funeral Director has signed the record, but a certificate number has not yet been assigned, contact the Division of Vital Records at 410-764-4671 to unlock the record so you can make the change. The Funeral Director will have to sign the record again once the change is made. 
(3) If the certificate has already been numbered, you must file an amendment.
               
How will amendments be made to death certificates for records filed in MD-EDRS?
Amendments will be made using the current paper copy amendment or supplemental report, just as they are now.
 
How will I obtain certified copies of death certificates prepared using MD-EDRS, and when will they be available?
Certified copies of death certificates prepared using MD-EDRS will be available as soon as they are registered by the Division of Vital Records. This will normally be the next business day following submission of the record, unless errors are identified. The status of the record is available in MD-EDRS; the instructional manuals contain information on how to check the status of a record to determine whether it has been numbered. As soon as the record has been numbered, certified copies will be available for issuance at the Division of Vital Records. Local Health Departments will begin issuing certified copies of MD-EDRS records in early to mid-January, so please contact the LHD in your area to confirm that certified copies of MD-EDRS records are available for issuance. As a reminder, only records for deaths occurring in 2015 or later will be prepared in MD-EDRS. These changes will not apply to 2014 records.